While they can be great money makers for an organization, they can also be time consuming and expensive. The success of events depends on careful planning. Yes, you should have a written event plan for every event you hold! To help you ensure that your fundraising event is a winner, here are ten major components that you must incorporate into your event plan:
Set a Date The date might already be pre-set for a recurring event, but if this is a new event, be sure to consider the following before firming up your date: Give yourself enough time! Your event has to have a date and location nailed down before you can begin advertising, so this task needs to be completed as early in the planning period as possible.
Planning an event right now? Download our Event Planning Checklist here. Brand Your Event If you want your event to stand out, you need to choose a timely and compelling theme that sets you apart from your competition.
This means that you need to come up with a dynamic overall theme and you need to take great care with the actual name — since it can be a key attention-getter, especially in online media. When you are brainstorming the event name, think about: The final step will be having a logo created to represent your event.
A logo can be an effective branding tool — offering immediate recognition of your event in all of your publicity and promo items e. Once you have your name, tagline, and logo, use it in all of your marketing collateral!
A catchy or pithy tagline can be invaluable on social media when used as a hashtag. Create a Master Plan: This plan should encompass all aspects of the event, including: Registration online sign-up, payment and tracking; on-site sign-in, etc.
Include when any permits or insurance policies need to be submitted, when registration ends, and a timeline of the day-of. Determine Administrative Processes In other words, how are you going to keep track of your planning, registration, budget, guest and speakers lists, etc.?
If your website or membership database is not powered by Wild Apricot, you may want to determine how to best organize and track all of your event information. You could review event management software tools through a directory, such as Capterra.
When you involve other people or groups in your event, they have a stake in helping spread the word and making the event a success. You might want to consider: This can range from national organizations that might want to sponsor a dinner, offer a door prize or a key silent auction item, to local businesses that might be able to provide goods or services, such as flowers for the tables, gift bag items, etc.
Create a Publicity Plan Even with the most amazing speaker or entertainment line-up, you need publicity to get people in the door. Event promotion starts with the initial notice or page on your website, note in your newsletter or email to save the date, and then builds to include online and off-line publicity, media relations and on-going outreach to encourage registration.
For details on promotion, check out the Event Promotion Guide. Establish a Budget Your budget should incorporate estimates for all of the key items identified on your Event Master Plan.
Determine Evaluation Process How will you determine if your event is a success? Do you measure success by the number of registrants or attendees or is it dependent on you breaking even or raising a target amount in donations?
When you set your initial event goals and objectives, you should also consider how you will evaluate the event to determine your success.
If you're sick of processing event registrations and payments by hand, there's a software that can completely automate the process for you online. It's called Membership Management Software and here's what it can do: Allow easy creation of online registration forms Put a calendar of events on your website Automatically update your website with upcoming events Deposit event payments directly into your account Send automatic invoices and event reminders Dump event attendee data directly into your contact database and more Not only does Membership Management Software take care of all event logistics, it also makes running any sort of membership organization easier, because it automates a number of other administrative tasks such as managing your contacts, website, finances, and email communication.
If you'd like to see if this kind of software is right for your organization, try Wild Apricotthe 1 Membership Management Software on the market.Organization and preparation are key when planning a business meeting or event.
You have to cover all the basics from reviewing the content of the meeting to accommodating the attendees. Use the tips in the following list for successful meeting and event planning. You might think there’s no way to organise an event with a zero budget, but, trust me, I have done it and it is absolutely possible.
12 Steps to Organizing Your Event with Zero Budget By Ovanes you should have a well-developed event plan that shows passion and inspiration, so that you can offer them a list of irresistible benefits. Free Essay: Plan and organise an event () The purpose and benefits of planning an event are to ensure the event runs smoothly and to plan.
In doing so you. How to Plan and Organize a Big Event. Fortunately, I had just finished my first lead role as Nathan Detroit in Guys and Dolls. Being my usual, compulsively organized self, I had of course analyzed and optimized every part of the production that I came in contact with.
What is a conference, but a simpler version of a play? Sample Event Planning Checklist Condsider this sample checklist a starting point for planning your own event.
Some customisation may be needed to meet the needs of your unique conference, race, charity event or any other type of activity you organise.
How to plan an open house recruiting event: An open house is a particularly warm way to introduce your company to your potential hires. Hosting this event after work is a good idea, as is selecting some key team members to mingle with your guests.
Your goal is to create a relaxed environment and get useful conversations going, so keep the.